District Office Directory and Information
District Office Staff
Michael Ford – District Superintendent
Mike Renne – Business Manager
Judy Manzer – District Treasurer
B.J. Hicks –District Clerk
Jackie Mclaughlin – Supt’s. Secretary
Bill Gowan - Computer Technology
Kay VanDeusen & Patti Larche – Staff Development
Teresa Nemecek – Accounts Payable
Susan Gray – Payroll
PAYROLL INFORMATION:
Certified New-hire Package
Information requested on the form must be received in its entirety by:
--New summer hires three weeks after hire date or before August 30th.
--New-hires after August 30th, one week after hire date or after 1st day worked, whichever comes first.
Please note: Paperwork must be in one week and one day prior to payroll date in order to process for that specific date. All paperwork as listed on the Certified New-hire Package is required in its entirety.
NYS Teachers Retirement and NYS Employees’ Retirement
- All new full-time employees must be a current member or must join either the NYS Teacher’s Retirement System or the NYS Employees’ Retirement System. An application is in your new-hire package.
- If less than full-time service is rendered, you may join at anytime. If you decide not to join, you must complete the waiver. Applications are available in the business office.
Health Insurance/Dental Insurance (all employees) Vision Insurance (Faculty Association Only)
- The district has provided the available plans in your new-hire package. If you choose to apply for health/dental/vision, it must be done within 2 weeks of your effective date of hire.
- You also have the option for an insurance buy-out as per your union’s contract:
- Faculty Association: $1,000. at the conclusion of each school year to every unit member who has not participated in the district health insurance program for the 10 months preceding the end of the school fiscal year.
- Employees’ Association: $800. at the conclusion of each year to every qualified unit member who has not participated in the district health insurance program during the previous 12 months.
- Secretaries and Aides Association: $750. at the conclusion of each school year to every unit member who has not participated in the district health insurance program during the previous 12 months.
- If you find you are unhappy with your current health insurance and wish to change, the open enrollment period for changing plans is between May 15th and June 15th for changes effective July 1st , and between November 15th and December 15th for changes effective January 1st.
- It is your responsibility to notify the business office within 30 days of any life change such as marriage, births, name changes, marital status changes, dependents no longer eligible for or have decided to opt out of our coverage. These changes must be reported in writing to Judy Manzer or Phyllis Mouton and must include the effective date of the change. Failure to notify the business office in a timely manner could result in excess premium charges on our bill which would then become your responsibility.
Flexible Spending Plan
- The open enrollment period for the Flexible Spending Plan is November 1st to the Tuesday prior to our Thanksgiving break. Blue Cross must receive all Flexible Spending Plan applications in their office on or before December 1st . The effective date of your plan is January 1st. Participation in the plan requires a new application each year. Applications must be requested from the business office.
- New employees will have the option to join the Flexible Spending Plan within two (2) weeks of their hire date.
- Effective Jan. 1, 2003, if you have a life change, (see health/dental insurance section), you also have the option of joining within two (2) weeks of occurrence of event.
Payroll Questions
- All questions regarding payroll, paychecks, or payroll deductions should be directed to Susan Gray in payroll. Do not ask your supervisors or co-workers.
- Leaves of absence can directly impact remaining pays. If you are planning a leave for any reason, it is advisable to contact the payroll clerk to ascertain how your leave of absence will impact remaining pays. Do not wait until the leave starts to contact payroll. Waiting until the last minute sometimes results in misunderstandings and/or misconceptions.
- Be sure to report any discrepancies, i.e. deductions, salary, TSA’s, in your paycheck. Failure to do so could result in a negative impact on your salary.
- Paychecks are coded to sort by destination. If you move to another building (or take leave), you must inform the business office, in writing, to prevent delays.
Direct Deposit
- All employees are encouraged to sign up for direct deposit and can be done at anytime. You must request a direct deposit form from the business office.
- If you choose direct deposit, the form must be signed and dated and returned to the business office.
- A written request to stop direct deposit is required.
Payroll Cut-off Dates
- Each employee has received a payroll schedule. All reimbursement requests for extra duty pay are due in the business office by Thursday of each week. Requests should be fully completed and signed by you and your Principal or Supervisor prior to sending them to the business office. Incomplete forms will be returned and will delay payment. Extra duty pay generally runs one to two weeks behind, depending upon the specific days worked and the scheduled payroll dates.
Salary Agreements
- The district offers 10-month employees the option to have your paychecks calculated on 21 or 25 pay periods. Should you elect the 25 pay option, your last pay in June will include one normal paycheck and a paycheck equal to four pays. Employees hired later in the school year will automatically be set up on the remainder of the 21 pay calculation and may opt to change to a 25 pay period at the beginning of the next school year.
- Your salary agreement should be reviewed, signed and returned to Phyllis Mouton in payroll immediately. Should you find any discrepancies, contact the payroll clerk. If discrepancies are not reported and corrected, it could have a negative impact on future pays.
Other Paperwork
- Forms may be sent to you periodically from the business office. Please be aware of deadline dates and return the forms and/or information back in a timely manner. Failure to return requested forms in a timely manner can adversely impact payroll deductions, additional pay (i.e. college credits, in-service credits, etc.) and ultimately your net pay.
- In-service and Data Cards: See the Superintendent’s secretary.
- All new employees must have fingerprints on file. If you have not been fingerprinted, it must be done. See Superintendent’s secretary.
- Identification: All employees are required to wear identification badges. Your picture will be digitally taken and you will be issued a name badge. See Supertintendent’s secretary.
- Oath of Office: See Superintendent’s secretary.
Expense Reimbursement
- The district pays for approved expenses for conferences, workshops, tutoring, etc. Attached is a copy of the district’s reimbursement procedures for both conference/workshops and reimbursements. Approved expenses, including mileage for conferences and workshops, should be submitted on the appropriate form(s).