Facilities

  • When students and adults return to our school buildings for in-person instruction, it will be vitally important that the physical spaces they occupy are configured and maintained in a way that provides the maximum possible protection from spreading the coronavirus.       

    The District will follow health guidance related to social distancing and other safety measures that must be put in place to slow the spread of COVID-19. To meet the requirements of that guidance, the District will rearrange or repurpose physical space within the school buildings.  Whenever possible, the District will repurpose larger spaces to accommodate in-person instruction for as many students as possible while adhering to social distancing guidelines.    

    General Health and Safety Guidelines: 
    The District will follow all NYSED and NYSDOH guidance related to health and safety, including: 

    • Social distancing requirements: 
    • The District will ensure that students and staff will maintain 6 feet of social distancing, whenever possible and unless safety or the core activity requires less distance, when wearing a face mask. 
    • The District will ensure that student and staff will maintain at least 6 feet of social distancing when students and/or staff are not wearing face masks (ex. eating or mask breaks). 
    • Cleaning and Disinfecting Guidelines: 
    • Frequently touched spaces will be cleaned regularly to prevent spread of infection.  
    • Classrooms and common areas will be cleaned and disinfected frequently during the school day, with emphasis on transition periods when it is necessary for students to move from one area to another. 
    • Additional cleaning and disinfection will be performed nightly and on Wednesdays, before the transition from one cohort of students to the next.  

    Fire Code Compliance:  

    • Any changes or additions to District facilities will be submitted to and reviewed by the Office of Facilities Planning (OFP), since all spaces to be occupied by public school students and staff must meet the requirements of the 2020 New York State Uniform Fire Prevention and Building Code (BC) and the State Energy Conservation Code.  

    Doorways:  

    • Doors with "automatic hold opens", including stairway and corridor doors, will be kept open to limit the need for touching. These doors are normally held in the open position and are automatically released by the fire alarm system. The function, position, and operation of those doors will remain unchanged. They need not be touched during normal use.  

    Emergency Drills: 

    • The District will conduct standard operations and procedures without deviating from current requirements related to social distancing and other COVID-19 health and safety protocols. Fire (evacuation) Drills and Lockdown Drills are required by Education Law and the Fire Code, and they will be conducted without exception. Fire Code Section 404 requires that schools maintain Fire Safety, Evacuation, and Lockdown Plans and these plans include how lockdown and evacuation drills are conducted. The District will modify its methods of practicing evacuation drills to promote and provide for social distancing. These changes will be included in the District’s Fire Safety plans.  

    Inspections: 

    • The District will conduct Lead-in-Water Testing, as required by NYS DOH regulations. 
    • The 2020 building conditions survey and visual inspection has been completed. The final report will be submitted to the portal once received from the inspector. 

    Alcohol-based Hand-Rub Dispensers: 

    • The District ensures that all existing and new Alcohol-based Hand-Rub Dispensers are installed in accordance with FCNYS 2020 Section 5705.5.  
    • All Alcohol-based Hand-Rub Dispensers installed in the District meet the following requirements: 
    • The maximum capacity of each dispenser shall be 68 ounces (2 L). 
    • The minimum separation between dispensers shall be 48 inches (1219 mm). 
    • The dispensers shall not be installed above, below, or closer than 1 inch (25 mm) to an electrical receptacle, switch, appliance, device or other ignition source. The wall space between the dispenser and the floor or intervening countertop shall be free of electrical receptacles, switches, appliances, devices or other ignition sources. 
    • Dispensers shall be mounted so that the bottom of the dispenser is not less than 42 inches (1067 mm) and not more than 48 inches (1219 mm) above the finished floor. 
    • Dispensers shall not release their contents except when the dispenser is manually activated.  
    • Storage and use of alcohol-based hand-rubs shall be in accordance with the applicable provisions of Sections 5704 and 5705. 
    • Dispensers installed in occupancies with carpeted floors shall only be allowed in smoke compartments or fire areas equipped throughout with an approved automatic sprinkler system in accordance with Section 903.3.1.1 or 903.3.1.2. 

    New Facilities for Leasing: 

    • The District will contract with Our Childs Place (OCP) in Clifton Springs, New York, to provide UPK services for our students.  All classrooms are currently planned to be housed on the Phelps-Clifton Springs CSD campus.  If the district needs extra space to meet CDC and NYSDOH guidelines for social distancing, classrooms may be used at the OCP site in Clifton Springs.  If the District needs to relocate UPK classrooms, we will work with OFP to conduct a preliminary evaluation of the OCP location.  

    Toilet and Sink Fixtures:  

    • The Phelps Clifton Springs CSD meets BCNYS code on the number of toilets and sink fixtures needed in all buildings in thedistrict.  The district will not be altering the number of toilets or sink fixtures available on campus.  

    Drinking Fountains: 

    • The Phelps Clifton Springs CSD meets code for water fixtures per 100 occupants. The district is in the process of adding drinking fountains with bottle fillers.  The district will also have water bottles and disposable cups available for students use. 

    Ventilation: 

    • The Phelps-Clifton Springs CSD maintains all our HVAC equipment to the Manufacturer-recommended specifications. The Trane HVAC controls system is maintained and adjusted through our PMI program by a Trane factory trained technician. All filters are replaced in all HVAC units regularly by district maintenance staff. High dust areas along with high occupancy area now have filters replaced every 90 days or sooner if needed. Additional levels of air filtration are being investigated with vendors to prevent the spread of the COVID 19 virus through existing HVAC systems.  Per SED and DOH guidance as much outside air as possible is being introduced to facilities via the HVAC systems while still maintaining proper heating and cooling levels. Classroom windows are an additional source of outside air to be used when weather will allow. 

    Polycarbonate Dividers:

    • The District will install polycarbonate dividers at administrative assistant workstations.  These dividers meet 2020 BCNYS Section 2606 light transmitting plastics code 
    • No other additions to the facilities are planned at this time. The district is on schedule to complete the annual fire inspection by August 1, 2020, and the installation of these dividers complies with the requirements of the 2020 New York State Uniform Fire Prevention and Building Code.